Privacy and agreement - Workshop Portal

Who is responsible

The parents' group that runs this Positive Discipline course ("the group") is responsible for the information in the portal and decides what it is used for.
Continuitech Consultants Ltd hosts and looks after the portal for the group. It uses the information only to run the portal.

What the portal keeps

Your name and Gmail address, which an admin adds so that you can sign in.
From Google, when you sign in: confirmation of your email address, and your name. The portal never sees your Google password.
What you post: discussion topics and replies, parking lot items, and the resources you suggest.
Your homework ticks and notes.
Class notes typed up from the sheets written in sessions. Some carry first names, for example who volunteered for which job.
When you first signed in, and when you agreed to this page.
Short technical records the server needs to run safely, such as error reports.

Who can see it

Everyone signed in: names, posts, approved resources, class notes and the schedule.
Only you: your homework ticks and notes. Admins see how many people have finished each piece of homework, not who, and never your notes.
Admins also see the list of members with their Gmail addresses, and the resource suggestions waiting for approval.
Continuitech has technical access to the server, to run it, back it up and fix problems.
Nobody else. Nothing is sold, passed to advertisers or used for marketing. The portal has no adverts, analytics or tracking.

Cookies

One cookie keeps you signed in, for up to 30 days. Another protects the portal's forms from misuse. If you switch between light and dark, your phone or computer remembers the choice. There are no other cookies.

Where it is kept, and for how long

On Continuitech's server with DigitalOcean in Frankfurt, Germany, where European data protection law (the GDPR) applies. DigitalOcean has no data centre in Africa.
Encrypted backup copies are made each night, stored in Continuitech's Google Drive and kept for 30 days. Only Continuitech holds the keys to open them.
The portal stays open until 31 March 2027, so that you can look back over the course. Then everything in it is deleted, unless the group agrees to keep it longer and tells the members. The backup copies expire 30 days later.

Your rights

Under Zambia's Data Protection Act, 2021, you can ask to see what the portal holds about you, to have it corrected, or to have it deleted.
To leave, ask an admin to remove you. Your posts then show as "Former member", or they are deleted too if you ask.
Ask an admin, or write to cohort-support@continuitech.com.
If you are not satisfied with the answer, you can complain to Zambia's Data Protection Commissioner.

The agreement and release

Everyone is asked to agree to this when they first sign in. By selecting I agree, you:

agree to follow the group guidelines (on the About page), and to keep what is shared in the group within the group;
agree not to post children's full names, photos of children, or other families' stories or details, and not to post anything you do not have the right to share, such as pages copied from the workbook;
allow the members and admins to see what you post, and the admins to use it in class notes and summaries for the group, inside the portal only;
accept that you are responsible for what you post, and that admins may edit or remove posts, or remove accounts, that break these rules;
understand that the course and the portal offer parenting education and support between parents, not medical, psychological, legal or other professional advice, and that decisions about your family remain yours;
agree that your information is kept on the server in Germany, as described above;
release the group, its organisers and volunteers, the facilitator and Continuitech from claims arising from your use of the portal or from what other members post, as far as the law allows.

You can withdraw at any time by asking an admin to remove you.